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Senior Executive – Purchase, Sri City

  • @Kimberly Clark posted 3 weeks ago
  • Posted : 05/10/2021 -Accepting applications
  • View(s) 3

Job Description

Job Description

Position Summary

Procurement of Packaging Materials, spare parts, fabrication, equipment’s and other services

checking CHA, FF and Transporter’s bill before Authorization.

Prepare contract for maintenance, maintenance equipment’s, buying spare parts & miscellaneous

Office and mill services, buying stationery items etc.

Filing all documents related to Purchasing Dpt.

Raising PR/Pos on sub contract Purchases.

Accountabilities

Importance: 1 Percent of Total Job: 25%

Major Action: Supplier evaluation/sourcing

  • Brief the confidential agreement to new vendors before starting business with KCLL.

  • Select local suppliers after obtaining quotes.

  • Evaluate and work with suppliers and colleague to find ways of improvement/select and identify KCV’s major suppliers for both engineering items and services and Packaging Materials

  • Negotiate price, delivery time, warranty of products, payment terms along with the Purchase Officer.

  • Collect multiple quotations for one order.

  • Record suppliers’ information and enter PO in SAP.

  • Follow up on delivery and quality of products/services.

Expected End Result (Why you do it?)

  • Procurement of spare parts and engineering items at the low cost.

  • Un-interrupted production.

Ways to Measure Accomplishment (How you can tell you have done it?)

No stoppage of production

Importance: 1 Percent of Total Job: Continuous

Major Action: (What you do and how you do it?)

Talent Management

Develop myself to full potential through feedback received during Performance Management discussions, appropriate training and education, goal setting and career development discussions.

Expected End Result (Why you do it?)

  • 100% completion of Performance Plan.
  • 100% completion and implementation of own Individual Development Plan (IDP).

Ways to Measure Accomplishment (How you can tell you have done it? Consider how you will measure and differentiate employee performance during the annual review?)

  • Completion of effective Performance Plan for the year
  • Completion and implementation of IDP for the year.

Importance: 1 Percent of Total Job: 20%

Major Action: Procurement process

  • Checking the PR from requisitioners.

  • Email/ fax / call for quotations.

  • Prepare price comparison file and comments for decision on final order placement.

  • Issue orders in SAP system/ prepare the contract.

  • Submit all relative documents for Purchasing Manager’s approval.

  • Fax / mail the contract to suppliers for their confirmation / acknowledgement.

  • Distribute PO / contract to relative Department.

  • Work closely with requisitioner and suppliers for delivery time and quality of goods.

  • Support finance Dpt. to process the payment on time.

  • Run MRBR on a regular basis.

Expected End Result (Why you do it?)

In-time procurement of materials or services or spare parts.

Ways to Measure Accomplishment (How you can tell you have done it?)

Minimal or no stoppage of production.

Importance: 2 Percent of Total Job: 15%

Major Action: Issuing/monitoring/reporting status of PRs and POs

  • Receive, check P.R from requisition department, issue P.O and submit for approval on time.

  • Keep track of and file P.Os in accordance with KC’s procedure.

Expected End Result (Why you do it?)

On-time intimation to the supplier of the requirement.

Ways to Measure Accomplishment (How you can tell you have done it?)

On line PO in the system.

Importance: 3 Percent of Total Job: 10%

Major Action: Purchasing-related communication/Complaint handling

  • Follow up to get feedback from suppliers and forward to the relating departments.

  • Handles purchasing-related communication such as letters, reports, memos, and other related correspondences i.e. fax, telephone, email in response to suppliers.

  • Organise meeting with suppliers for business review and other concerned issues as and when required.

Expected End Result (Why you do it?)

Good vendor relationships.

Timely procurement of materials and resolving suppliers problem.

Ways to Measure Accomplishment (How you can tell you have done it?)

No loss on account of non availability of related materials.

Importance: 4 Percent of Total Job: 10%

Major Action: Online m aintenance of PO.

  • Daily update of PO in SAP.

  • To check arrival time of orders.

  • To make sure all orders / contracts fully done according to procedure.

Expected End Result (Why you do it?)

3. Accountabilities (cont.)

Online PO in the system.

Ways to Measure Accomplishment (How you can tell you have done it?)

No incoming material or service withheld due to PO unavailability.

Importance: 5 Percent of Total Job: 10%

Major Action: Filing

  • Orders and contracts

  • Supporting documents to PO/ contract

  • Fax IN / OUT and other relative documents of Purchasing Dpt.

Expected End Result (Why you do it?)

Availability of the supporting documents while clearing of goods and services.

Ways to Measure Accomplishment (How you can tell you have done it?)

No delay in payment or clearance of goods and services.

Importance: 5 Percent of Total Job: 10%

Major Action: Internal customer service

  • Ensure availability of shipments arriving on time to support the production.

  • Sort out the reliability suppliers/ service for production and other Dpt. in emergency case.

  • Support finance in Payment process.

  • Submit documents for Purchasing Manager / Business Director’ s approval.

Global VISA and Relocation Specifications:

K-C will support in-country relocation for the chosen candidate for the role, including assistance to obtain proper work authorization. The benefits provided will be per the terms of K-C’s applicable mobility policies. The benefits/policy provided will decided in K-C’s sole discretion.

Primary Location

India – Pune

Additional Locations

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Required skills